It's a Project Manager's World Newsletter with Dr. James Brown
      April, 2016 Full Moon Edition      

Project Status - Give Your Organization a Grade

Below are ten obstacles to effective project status. If you answer TRUE to three or more of these obstacles your organization is failing project status.  Failing project status means there is money flying out the window while unnecessary time is being wasted.   If only one or two are TRUE, success is in easy reach and if none or TRUE your organization excels at project status!

Ten Obstacles to Effective Project Status

  1. TRUE OR FALSE:  The way status is being reported is always changing, and there are frequent requests for special reports and/or briefings that are outside of the normal, accepted standards and processes.
  2. TRUE OR FALSE:  Status reviews are not held on a regular, consistent basis: same time, same place, same leadership.
  3. TRUE OR FALSE:  There is inconsistent status reporting to management from project to project, causing difficulty in interpreting status.
  4. TRUE OR FALSE:  Leaders are too busy to review or accept status.
  5. TRUE OR FALSE:  Status is reported at the detail level instead of in a summary.
  6. TRUE OR FALSE:  Project managers are too busy working on the project and fighting fires to monitor status.
  7. TRUE OR FALSE:   Projects are not structured or organized for status metrics to be easily available.
  8. TRUE OR FALSE:   At the start of the project, there is no education of stakeholders to achieve buy-in on how status will be monitored.
  9. TRUE OR FALSE:   There is overreliance on status metrics by management, without a feel for what is actually taking place in the project.
  10. TRUE OR FALSE:   Too much time is wasted on the status of stable projects and not enough time is spent on projects that are at risk.

Adapted from The Handbook of Program Management

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